There are a lot of benefits of having a clean workspace, from increasing productivity and boosting the physical and mental health of your staff, to being an integral part of your customer service when dealing with clients in-house. In this blog, we're going to tell you some tips to keep your office clean all-year-round.
Always Organize Your Paperwork and Declutter the Desk Space
The key to having a clean office is to make sure that there is no mess on your desk. Make sure you're keeping everything organized. A huge difference can be made by little things like filing away paperwork or storing it on desktop trays, then recycling it when it's no longer needed, as well as taking used mugs and other utensils back to the kitchen at the end of the day to put in the dishwasher.
Essential Desk Organization Tips:
- File paperwork immediately - don't let it pile up
- Use desktop trays for different document types
- Implement a filing system with clear labels
- Regular decluttering - weekly desk cleanups
- Digital organization - scan important documents
- Proper storage for office supplies and equipment
Daily Desk Maintenance:
- Clear workspace at the end of each day
- Return items to their designated places
- Empty waste bins regularly
- Clean computer screens and keyboards
- Organize cables and power cords
- Wipe down surfaces with disinfectant
Paperwork Management System:
- Inbox/Outbox trays for active documents
- Filing cabinets for archived materials
- Digital backup for important files
- Regular purging of outdated documents
- Color-coded folders for easy identification
- Accessible storage for frequently used items
Clean the Restrooms on a Daily Basis
Office toilets need to be cleaned every single day in order to ensure employee and customer safety. The toilets need to be scrubbed, the counters need to be wiped and the floors need to be mopped every day after working hours in order to get rid of all the bacteria which have been built up through the day.
Daily Restroom Cleaning Checklist:
- Toilet bowls - scrub with disinfectant cleaner
- Sinks and counters - wipe with antibacterial solution
- Floors - mop with appropriate cleaning solution
- Mirrors - clean with glass cleaner
- Door handles - disinfect high-touch surfaces
- Trash bins - empty and replace liners
Restroom Sanitization Standards:
- Bacterial elimination with proper disinfectants
- Virus prevention through regular sanitization
- Odor control with air fresheners and ventilation
- Supply restocking - toilet paper, soap, paper towels
- Deep cleaning weekly for thorough sanitization
- Professional maintenance for plumbing and fixtures
Health and Safety Benefits:
- Reduced illness transmission among employees
- Improved air quality in office environment
- Professional appearance for clients and visitors
- Compliance with health regulations
- Employee confidence in workplace hygiene
- Reduced sick days and absenteeism
Keep Electronics Free of Dust and Dirt
To clean your electronics without damaging their functionality is to wipe them with a soft rag moistened with a disinfectant, or using a duster to get into the spaces between keyboard keys etc. But it's important to make sure that you're not getting any excess moisture into your devices because it could cause an array of troubles from malfunctions to short-circuiting the whole office.
Safe Electronics Cleaning Methods:
- Soft microfiber cloths for screens and surfaces
- Compressed air for keyboards and vents
- Disinfectant wipes for high-touch areas
- Dry dusting for sensitive components
- Proper ventilation during cleaning
- Regular maintenance schedules
Computer and Keyboard Care:
- Daily screen cleaning with appropriate solutions
- Keyboard sanitization with disinfectant wipes
- Mouse cleaning for hygiene and functionality
- Cable management to prevent dust accumulation
- Ventilation maintenance for proper airflow
- Professional servicing when needed
Electronic Equipment Maintenance:
- Printers and copiers - regular cleaning and maintenance
- Telephones - sanitize handsets and keypads
- Monitors and displays - dust-free and smudge-free
- Power strips and outlets - clean and organized
- Charging stations - dust-free and functional
- Audio-visual equipment - proper care and storage
A Clean Break Room
Tea rooms and lunch break rooms at your workplace should be clean at all times. Wipe the microwave after it has been used, load the dishwasher at the end of the day, give the counter a clean and empty the bins.
Daily Break Room Maintenance:
- Microwave cleaning after each use
- Dishwasher loading and running cycles
- Counter sanitization with appropriate cleaners
- Trash disposal and bin replacement
- Refrigerator cleaning and organization
- Sink maintenance and sanitization
Break Room Hygiene Standards:
- Food safety through proper storage and handling
- Pest prevention with clean surfaces and sealed containers
- Odor control through regular cleaning and ventilation
- Supply management - paper towels, cleaning supplies
- Equipment maintenance - coffee makers, microwaves, refrigerators
- Professional deep cleaning on regular schedules
Employee Health Benefits:
- Reduced food contamination risks
- Improved air quality in break areas
- Professional appearance for visitors
- Employee satisfaction with clean facilities
- Compliance with health codes
- Reduced illness transmission
Additional Office Cleaning Tips for Year-Round Success:
Regular Deep Cleaning Schedule
- Weekly deep cleaning of all office areas
- Monthly carpet cleaning and floor maintenance
- Quarterly window cleaning for natural light
- Bi-annual air duct cleaning for air quality
- Annual deep sanitization of entire office
- Professional maintenance contracts for consistency
Air Quality Management
- Regular HVAC maintenance and filter changes
- Proper ventilation in all office areas
- Air purifiers in high-traffic areas
- Plants for natural air purification
- Humidity control to prevent mold growth
- Professional air quality testing
Floor Care and Maintenance
- Daily vacuuming of carpeted areas
- Regular mopping of hard surface floors
- Spot cleaning of spills immediately
- Professional carpet cleaning quarterly
- Floor polishing and maintenance
- Proper matting at entrances
Window and Glass Cleaning
- Regular window cleaning for natural light
- Glass partition maintenance for professional appearance
- Mirror cleaning in restrooms and common areas
- Professional window cleaning services
- Streak-free results with proper techniques
- Safety considerations for high windows
Waste Management
- Proper waste segregation for recycling
- Regular trash collection and disposal
- Recycling programs for paper and electronics
- Hazardous waste disposal for cleaning chemicals
- Composting programs for food waste
- Environmental responsibility in waste management
Professional Cleaning Services
- Regular maintenance contracts with cleaning companies
- Specialized services for different office areas
- Flexible scheduling to meet business needs
- Quality assurance and regular inspections
- Emergency cleaning services when needed
- Green cleaning options for environmental responsibility
Benefits of a Clean Office Space:
Productivity Improvements
- Increased focus in clean, organized environments
- Reduced distractions from clutter and mess
- Better time management with organized systems
- Enhanced creativity in well-maintained spaces
- Improved efficiency in daily tasks
- Higher job satisfaction among employees
Health and Wellness
- Reduced illness through proper sanitization
- Better air quality for respiratory health
- Reduced stress in organized environments
- Improved mental health in clean spaces
- Allergy prevention through regular cleaning
- Professional appearance boosts confidence
Business Benefits
- Client impressions - clean offices create trust
- Employee retention - clean workplaces attract talent
- Reduced costs - preventive maintenance saves money
- Compliance - meeting health and safety regulations
- Brand reputation - professional appearance matters
- Competitive advantage - clean offices stand out
If you require further help or enquiries regarding any of our services, don't hesitate to contact us. We will be happy to answer any questions you may have via:
Email: [email protected]
Telephone: 020 3670 9997